Effective task planning with the SMART method
SMART is a method that helps define and formulate correct goals.
With the help of the SMART method, any task can be solved - from tactical to strategic.
SMART is an abbreviation that helps remember the sequence of task planning.
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Specific (specific/precise): to achieve something specific, the task should not be too generalized or vague. Additionally see the article Value of Tasks. For example, the task “Dominate a certain section of the front” may be too general - “Capture and hold 3 key positions” is more specific.
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Measurable (measurable): goals must have an objective possibility of measurement (completion deadline, quantity, percentage progress, etc.)
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Achievable/actionable (achievable/actionable): goals should not be too easily achievable or too detailed. A general step-by-step action plan must be compiled with a specific indication of who, what, when, and with what result must do something so that these steps lead to the result.
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Relevant (realistic): goals must be not only achievable but also realistic. For example, it is possible to capture a company strongpoint, but losses in doing so will be unacceptable. Assess necessary and available resources. Perhaps it makes sense to divide a large task into several smaller ones that are achievable with available resources. Typically, it is better to predictably complete smaller tasks on time than to plan tasks with a high risk of non-fulfillment.
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Time-bound (limited in time): the task must have a clear end date for tracking progress. For example, the task of picking up documents from headquarters is not SMART because there is no final completion deadline (it is important not to set goals for yesterday, because they will not be completed anyway; it is better to change task priorities). Without time limits, a project may drag on and will not have understandable success criteria.
In some cases, a task and a process can be confused, which should be avoided. For example, “Implement the SMART methodology in the department” is a task because we can calculate completion dates. “Use the SMART method” is a process because it has no final deadline. How to implement and control processes will be covered in the following articles.